Uploading documents to the Companies Register

On this page:

• Document file types you can upload (for example, for consent forms)
  • Additional file types to support Company Authority
• Troubleshooting tips
  • Use your smartphone to save a form or document as PDF
  • Reducing the size of large files
• Getting further help

Document file types you can upload

When uploading documents, you can only upload certain file types:

• Portable Document Format (PDF)
• Rich Text Format (RTF)
• Microsoft Word documents:
  • version 1997 to 2003 — DOC
  • version 2007 and newer — DOCX
• Corel Word Perfect (WPD)

File types to support Company Authority

If you need to confirm your Company Authority, you can upload any of the document types described above and also some image files, including:

• GIF
• JPG, or
• PNG.

Troubleshooting tips

You can use your smartphone to save a form or document as PDF

Many modern smartphones are already able to scan documents and save them as PDF files. Here are 2 options:

• Open the 'Notes' app and create a new note.
• Tap the Camera icon and select 'Scan Documents'.
• Scan the first page of the document, a bit like taking a photo.
• Choose 'Keep Scan' to accept the first page.
• You can add more pages to the scan or save if you're finished.
• When you choose to save, your PDF file will save as a new Note.

• Open the app and tap the '+' to create a new file.
• From the menu choose 'Scan'.
• Scan the document, a bit like taking a photo.
• Add more pages to the scan by selecting the '+' onscreen.
• When you choose to save, your PDF file will save to Google Drive.

Reducing the size of large files

You can reduce the file size of scanned documents by rescanning them with lower quality settings.

Getting further help

If you still have a problem, please get in touch with our contact centre.

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Other guides in

Getting support to use the Companies Register

• Filing documents with electronic signatures
• Forgotten your RealMe® username or password
• Searching the Companies Register
• Searching the PPSR from the Companies Register
• Searching using other applications
• NZBN and the Companies Register
• Suppressing a residential address on the register

Other help topics