Appointment and responsibilities of liquidators

The filing, reporting and administrative duties of a liquidator

If your company enters into liquidation, a liquidator is appointed to investigate your company's financial affairs, and identify and sell unsecured assets for the benefit of your creditors and shareholders. 

Appointing a liquidator

Your company can be placed into liquidation by court order, or by resolution of your creditors at a watershed meeting.

A liquidator —who is usually an insolvency specialist —is appointed to:

  • investigate your company's financial affairs
  • establish what caused it to fail
  • investigate possible offences by your company or directors of your company, and
  • identify and sell the unsecured assets of your company to repay your debts.

The Official Assignee cannot be appointed as liquidator unless:

  • your company's shareholders are bankrupt, and the New Zealand Insolvency and Trustee Service has passed a special resolution as part of the bankruptcy administration, or
  • the liquidation is court-ordered.

Notice of appointment

The liquidator must send written notice of their appointment to us within 10 working days of their appointment. That notice must state:

  • the full legal name of the liquidator(s)
  • the fact they have been appointed
  • the date and time of the appointment, and
  • the address and telephone number to which, during normal business hours, enquiries may be directed by a creditor of shareholder.

If the position of liquidator becomes vacant

The role of liquidator may become vacant if they die, resign or are disqualified.

If the liquidator resigns, they must:

  • appoint another liquidator to take their place, and
  • send us notice of that new appointment.

If the liquidator is disqualified or dies, they or their representative must give notice to the New Zealand Insolvency and Trustee Service, who may appoint a person to act as liquidator until a successor is appointed by the High Court.

Creditors' meetings

The liquidator may call one or more creditors' meetings to assist with the administration of the liquidation. They must issue a public notice and prepare a report before each creditors' meeting.

Reporting obligations of a liquidator

The liquidator must send regular reports to:

  • every known creditor of your company
  • every known shareholder of your company.

Copies of these reports must also be filed with us.

Initial report

Information gathered for the initial report usually includes:

  • a statement of your company's affairs
  • plans for conducting the liquidation
  • an estimated completion date
  • an alert to creditors and stakeholders of their statutory right to call for a creditors' meeting or shareholders' meeting, or both, and
  • a list of every known creditor of your company with each creditor's address, if known.

For court-ordered liquidations, the liquidator must deliver this initial report to us within 25 working days of their appointment as liquidator.

For all other liquidations, the report must be delivered within 5 working days.

Interim reports

The liquidator must prepare and deliver 6-monthly reports covering:

  • the activities and outcomes of the liquidation over the previous 6 months
  • receipts and payments
  • further plans for completing the liquidation.

Each report must be delivered to us within 20 working days of the end of each 6-month period from when liquidation begins.

Final report

As soon as practicable after completing the liquidation, the liquidator must prepare and file with us, a final report on the activities and outcomes of the liquidation.

The contents of that report are set out in Section 257 of the Companies Act.

When liquidation ends

When liquidation proceedings are complete, the liquidator must:

  • give public notice of their intention to remove the company from the Companies Register
  • file a copy of their final report, and a copy of the public notice to remove the company from the register.

The public notice must include:

  • the name of your company
  • the reason for removing the company from the register, including the relevant section of the Companies Act, and
  • the date by which any objection to the removal of the company must be filed with us — that date can't be less than 20 working days from the date of the notice.

We can't remove the company from the register until the objection period provided by the liquidator has expired.

Filing service for liquidators

The Companies Office offers an online service to assist liquidators to file notices and reports, manage their document portfolios, and meet their statutory reporting obligations.

All help topics

Before you start a company 5 guides

Get an overview of how companies are structured, find out about the company records you need to keep, and what's involved when you incorporate with and report to the Companies Office.

Shares and shareholders 7 guides

When you incorporate, you must provide details of all company shares and shareholders. As changes occur, you must update this information on your own share register and in your company's annual return.

Company directors 7 guides

Directors have responsibilities to their company and shareholders, and under the Companies Act 1993. You must register all your directors with the Companies Office and they must sign a consent form.​

Filing annual returns 7 guides

Find out about filing an annual return — the information you need to update, how to change your filing month or request a time extension — and what happens if you don't file your annual return by the due date.

Complying with the law 11 guides

Financial reporting 7 guides

Restoring a company to the register 4 guides

Only some companies can be reinstated to the Companies Register once they've been removed. Find out who can apply, what evidence to provide and if you should apply to the Registrar or the High Court.

Getting support to use the Companies Register 6 guides