Applying for company amalgamations

How to file your application online or in hard copy

When you've prepared all the documents, you need to file your amalgamation online or by sending us your documents. It must be submitted on or before the date the amalgamation takes effect.

Before you start your application

Before you start your application, gather all the information and documents you'll need.

How to apply online

To file your application online you must have:

  • a RealMe® login
  • an online services account for the Companies Register, and
  • authority to act for the company.

To file your amalgamation, log in to your account and follow these steps.

1. Find the companies involved in the amalgamation

Login to your account and follow these steps.

  1. From the Manage and maintain menu, choose All manage and maintain tasks, then Specialised tasks. Select File an amalgamation. You can also use the link that follows these instructions.
  2. Using the company name, company number or New Zealand Business Number (NZBN), search for the company that will be the amalgamated company. Select the company from the search results.
  3. Indicate whether you're completing the application for yourself or your employer. You only have this option if you're an authorised user.
  4. Using the company name, company number or NZBN search for the company or companies that will be removed from the register when the amalgamation takes effect. Select each one.

2. Upload the amalgamation documents

Before you upload your documents, check that they're all dated and signed.

Select the Amalgamation documentation tab, then Browse or Choose file to upload your amalgamation documents. It's helpful if you assemble them in order. This makes it easier for you and our legal team to check.

Until the date of your amalgamation all the documents you upload show as 'pending'.

Long-form amalgamation documents

Upload the documents in this order:

  • the amalgamation proposal
  • certificates
  • consents.

Don't upload:

  • board or shareholder resolutions
  • copies of public notices about your proposed amalgamation
  • any other notice to shareholders or secured creditors.

Short-form amalgamation documents

Upload the documents in this order:

  • resolutions
  • certificates
  • consents.

Don't upload notices to secured creditors.

Section 223 of the Companies Act 1993 lists the documents you need to file.

3. Specify a date for the amalgamation

Enter the date you've chosen for the amalgamation to take effect.

If you choose a Saturday, Sunday or public holiday for your effective date, you must file your amalgamation no later than the working day before. Registration will take place on the next working day but the effective date will still be the same. For example, the next working day would be a Monday if you file no later than the Friday to amalgamate on a Saturday or a Sunday.

 

4. Add comments and upload any supporting documents

Provide any relevant details.

Comments

Note anything that you think might be important to your application. For example, tell us if:

  • the directors of the amalgamated company are changing
  • the amalgamation is into a subsidiary where the shareholders or shareholding of the amalgamated company will change
  • you intend to change the name of the amalgamated company.

Supporting documents

Upload your supporting documents as 1 attachment. These include:

  • the list of directors' names with their date and place of birth — this is for our internal use only and is not made public
  • a name reservation notice, or your completed Form 4 if you're changing the amalgamated company's name.

5. Pay the amalgamation fee and submit your application

Select the Payment button to pay the application fee of $350 (plus GST). We'll send a receipt by email when your payment has been accepted.

Select Submit to file your application for amalgamation.

6. Check the status of your application

The current status of your application appears in the My unfinished business section of your dashboard.

Following registration, you'll receive the Certificate of Amalgamation by email.

File an amalgamation

File amalgamation documents by post, courier or fax

You can send applications to the Companies Office.

Post:
Private Bag 92061
Victoria Street West
Auckland 1142

Courier:
Level 18, 135 Albert Street
Auckland 1010

Fax: + 64 9 916 4559 (for the attention of the legal team)

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