Electronic signatures — avoiding rejection

The Companies Office accepts documents that are signed electronically. Make sure you follow our standards for using electronic signatures to avoid getting your documents rejected.

Your documents will be rejected if they:

  • Do not capture authentication, time and source details
  • Have signatures that have been cut and pasted, or created using a touch screen
  • Were modified after the signature was applied or
  • Used software that is not part of the Adobe Approved Trust List (AATL) program.

We do accept documents:

  • with signatures that are handwritten, or
  • that confirm signer's identity and capture authentication details (where electronic signature software has been used).
A screenshot showing a handwritten signature.

An example of a signature that was handwritten.

Screenshot showing electronic signature is valid.

An example of a document where DocuSign electronic signature software has been used and the signer's identity is valid.

We do not accept documents:

  • with signatures that are not handwritten, or
  • that are missing signature verification details (where electronic signature software has been used).
A screenshot showing a signature image that was pasted onto the document.

An example of a signature that was not handwritten.

A screenshot showing issues with electronic signature software.

An example of a document where electronic signature software has been used that is not part of the AATL program and the signer's identity is unknown.

Published on , last updated on .